What is RFX Factory
RFX Factory is a next-gen procurement automation module that integrates seamlessly with SAP ECC, SAP HANA, and other ERPs. It enables enterprises to manage single-stage and two-stage RFPs, with built-in questionnaires, scoring matrices, and evaluation workflows — all while syncing vendors, approvals, and data directly from ERP.
RFX Factory Core Features
Plug & Play
Vendor Access & Extended Services
Seamless Workflow
Effortless, ready-to-deploy integration with SAP ECC and HANA, ensuring minimal setup time and instant compatibility with existing enterprise procurement workflows.
Seamless Workflow
Vendor Access & Extended Services
Seamless Workflow
Smooth, automated data flow between SAP and RFX Factory eliminates duplication, reduces errors, and creates a unified sourcing process from requisition to award.
Vendor Access & Extended Services
Vendor Access & Extended Services
Vendor Access & Extended Services
Vendors gain secure portal access not only for RFP participation but also for compliance uploads, PO sharing, invoice submission, and other collaboration services.
ERP Vendor Data Sync
Questionnaire & Evaluation Matrix
Vendor Access & Extended Services
Real-time vendor data sync from ERP ensures accuracy, eliminates duplication, and provides a single source of truth for all vendor interactions.
Single & Two-Stage RFPs
Questionnaire & Evaluation Matrix
Questionnaire & Evaluation Matrix
Flexibility to create and manage both single-stage and two-stage RFPs, accommodating simple and complex sourcing requirements with ease.
Questionnaire & Evaluation Matrix
Questionnaire & Evaluation Matrix
Questionnaire & Evaluation Matrix
Built-in questionnaires and scoring matrices standardize vendor evaluation, ensuring transparent, consistent, and data-driven sourcing decisions.
System-Generated Comparison
System-Generated Comparison
System-Generated Comparison
Automatic generation of vendor quote comparisons and evaluation sheets enables faster decision-making and reduces manual workload for procurement teams.
Integrated Auction Engine
System-Generated Comparison
System-Generated Comparison
Built-in questionnaires and scoring matrices standardize vendor evaluation, ensuring transparent, consistent, and data-driven sourcing decisions.
Secure Cloud Hosting
System-Generated Comparison
Secure Cloud Hosting
Enterprise-grade security with encrypted data, role-based access controls, and scalable cloud deployment for global procurement teams.
RFX Factory – High Level Work Flow
RFX Factory – Bridging ERP and Procurement Excellence
RFX Factory transforms the way enterprises manage sourcing by embedding itself seamlessly into the ERP ecosystem (SAP ECC, HANA, or other ERPs) and extending procurement power through advanced automation.
- PR to RFP Integration: Purchase Requisitions created and approved in ERP flow directly into RFX Factory, eliminating duplication and ensuring a single source of truth.
- Procurement Empowered: Buyers access RFPs within RFX Factory to design questionnaires, apply scoring, and run evaluations in a controlled, transparent process.
- Vendor Collaboration: Vendors synced from ERP gain portal access to respond with rates, upload documents, and comply with questionnaires — streamlining vendor engagement.
- Evaluation & Approval: Procurement applies scoring matrices, evaluates responses, and finalizes approvals within RFX Factory before syncing outcomes back to ERP.
- End-to-End Sync: Results, awards, and purchase orders flow back into ERP automatically, closing the loop with zero manual intervention.
- Unified Experience: Vendors not only respond to RFPs but also manage compliance, receive orders, and collaborate on invoices — all in one integrated platform.
The Result
A seamless workflow from requisition to award, ensuring efficiency, compliance, and transparency while empowering both procurement teams and vendors through a unified digital ecosystem.